EASTERN MEDITERRANEAN UNIVERSITY
ACADEMIC STAFF TITLE BY-LAW
STATUTE ESTABLISHING NORTH CYPRUS EDUCATION FOUNDATION AND THE EASTERN
MEDITERRANEAN UNIVERSITY FOUNDATION
(18/1986, 39/1992, 58/1992, 37/1997 and 37/2011)
By-law under Article 26(2)
This by-law also covers “Eastern Mediterranean University Academic Staff
Title By-law (Amendment No. 1/1991 – 1/2025).
Turkish Republic of
Northern Cyprus Council of Ministers has made this By-law in accordance with
Article 26(2) of the Statute Establishing the North Cyprus Education Foundation
and Eastern Mediterranean University.
PART I
GENERAL PROVISIONS
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Brief Name 19.07.1991 R.G. 71 EK III A.E. 363, 11.04.2000 R.G.44 EK III A.E. 203, 30.07.2021 R.G.167 EK III A.E. 561, 20.11.2025 R.G.229 EK III A.E. 962 |
1. |
Eastern Mediterranean University Academic Staff
Title By-law |
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Description |
2. |
Unless
otherwise indicated, the meanings of the terms “Academic Staff “,
“Council of Ministers”, “Head of the Department ”, “Associate
Professor”, “Postgraduate”, “Senior Instructor”,
“Professor”, “Rector”, “Senate”, “Board of Trustees”, and “Assistant
Professor” are equivalent to their meanings defined in the
Statute Establishing the North Cyprus Education Foundation and Eastern
Mediterranean University (18/1986). |
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Aim and Scope 20.11.2025 R.G. 229 EK III A.E.961 |
3. |
This By-law governs
the acquisition, recognition, and preservation of the academic titles of
‘Professor’, ‘Associate Professor’, and ‘Assistant Professor’ for academic
staff employed at Eastern Mediterranean University; establishes the rules
concerning the recognition and retention of academic titles earned at other
universities and regulates the related procedures. |
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Proficiency in English 20.11.2025 R.G.229 EK III A.E. 962 |
4. |
(1) |
Proficiency
in English is one of the requirements for the academic staff who will be
appointed to the English-medium units at the Eastern Mediterranean
University. English language proficiency is required in the evaluation
processes for the titles of ‘Associate Professor’ and ‘Assistant Professor’.
The criteria regarding English language proficiency for specified titles
shall be determined by the University Executive Board within the Academic Evaluation Criteria. No documentary proof of English proficiency is
required for applications for the title of ‘Professor’. However, only in
cases of initial appointment and externally announced vacant positions, the
English language proficiency of candidates subject to evaluation for the
title of ‘Professor’ shall be assessed through a seminar method. |
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(2) |
For the purposes of this By-law, a seminar
refers to the assessment and evaluation, conducted by the relevant Department
Board—or by the Faculty Board in faculties without departments—of the candidate’s ability
to present a selected topic within their field of expertise in English or in
the language of instruction of the applied field, as well as their ability to
speak effectively before an audience. |
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PART II
ACADEMIC EVALUATION COMMITTEE
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Academic Evaluation Committee 20.11.2025 R.G.229 EK III A.E. 962 |
5. |
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(1) |
Academic Evaluation Committee (ADEK) is formed
to assess the sufficiency of the candidate for awarding an academic title. |
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30.07.2021 R.G.167 EK III A.E. 561, 20.11.2025 R.G.229 EK III A.E. 962 |
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(2) |
The Academic Evaluation Commission (ADEK) is
composed of eleven (11) members, including one professor from each of the ten
(10) principal academic fields identified under the Academic Evaluation
Criteria, appointed for a three-year term upon the proposal of the University Executive Board and the approval of the Senate, together with the Vice
Rector for Academic Affairs, who chairs the Commission. In the event of a
vacant position, a new member shall be appointed through the same procedure
to serve the remainder of the former member’s term. |
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20.11.2025 R.G. 229 EK III A.E.961 |
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(3) |
Decisions shall be taken by a majority of the
total number of members. |
PART III
CRITERIA FOR ACADEMIC EVALUATIONS
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Academic Evaluation Criteria in Awarding Titles 20.11.2025 R.G.229 EK III A.E. 962 |
6. |
“Academic
Evaluation Criteria” implemented in awarding the titles of ‘Professor’,
‘Associate Professor’ and ‘Assistant Professor’ are determined by the University Executive
Board upon obtaining the views of the Faculty Boards. |
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20.11.2025 R.G. 229 EK III A.E.961 |
PART IV PROFESSOR TITLE |
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Application Requirements for the Title of ‘Professor’ 20.11.2025 R.G.229 EK III A.E. 962 |
7. |
Following
conditions are sought from applicants in awarding the title of ‘Professor’: |
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(1) |
After obtaining the title of ‘Associate
Professor’, the candidate must have been employed full-time at a university
under this title for at least three (3) years and must have worked in the relevant
field under this title for a minimum of five (5) years. |
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(2) |
The candidate must possess academic
work that complies with the Academic Evaluation Criteria specified in Article 6. |
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30.07.2021 R.G.167 EK III A.E. 561, 20.11.2025 R.G.229 EK III A.E. 962 |
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(3) |
For
the purposes of this Article, the title of ‘Associate Professor’ refers to
the Associate Professorship obtained in accordance with the Academic Evaluation
Criteria of Eastern Mediterranean University. |
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Method for Awarding the Title of ‘Professor’ 20.11.2025 R.G.229 EK III A.E. 962 |
8. |
(1) |
Candidates
who meet the requirements of the conditions
for application to the Professorship, shall apply to the Rector’s Office in
October or March with the documents listed below: |
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(A) |
Curriculum
Vitae |
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(B) |
Document
certifying Doctoral degree, Proficiency in Arts or Medical
Specialization |
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(C) |
Associate
Professorship Certificate |
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(D) |
List
of Publications |
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(E) |
Copies
of scientific publications |
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(F) |
Educational
activities |
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(G) |
Documentary
proof of a very good command of the English language (if any) |
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(H) |
Copies
of congress and conference papers |
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(I) |
List of attributions
in publications |
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(J) |
List of conducted
research projects (if any) |
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(K) |
List of supervised
postgraduate thesis |
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(L) |
Information
and documentation regarding applied studies (if any) |
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(M) |
Contributions
made to the University administration and the Community (if
any) |
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(N) |
Copies
of other documents at may be included in the evaluation based on the Academic
Evaluation Criteria specified in Article 6. |
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30.07.2021 R.G.167 EK III A.E. 561 |
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All the documents specified above shall be submitted
to the Rector’s Office, either electronically or in print as 5 separate
files. |
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20.11.2025 R.G.229 EK III A.E. 962 |
(2) |
For
the candidates who have submitted a complete list of documents specified
above, the Rector’s Office submits a copy of the files to the relevant
Department Head through Dean’s Office. The Department Head evaluates the
candidate’s application from a departmental perspective and, prepares and
submits a report to the Dean’s Office. The Dean’s Office prepares and submits
a report to the Rector’s Office after having added their own views. If the
procedure related to the academic title is to be carried out within one of
the higher schools or schools of the University, the Rector’s Office shall
request a report from the relevant School Director through same method. |
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20.11.2025 R.G.229 EK III A.E. 962 |
(3) |
The
Rector’s Office submits the candidate’s files with the academic unit reports
described in Article (8)2 to the Academic
Evaluation Committee (ADEK). After having evaluated the candidate’s
application according to the academic evaluation criteria mentioned in
Article 6 and taking into consideration the views of the academic units, ADEK
determines whether the candidate will go through an academic/scientific
evaluation or not. If the candidate’s application is rejected, ADEK sends the
files back to the Rector’s Office with justifications attached. If ADEK’s
decision on the candidate’s application is positive, five principal and two
substitute professors, all of whom from universities abroad, are appointed to
perform an evaluation of the academic/scientific adequacy of the candidate.
Candidate’s files are submitted to the Rector’s Office to be sent to the
appointed Professors. Appointed Professors are asked to submit an evaluation
report specifying the candidate’s research qualifications and quality level
of publications made especially after being appointed to the Associate
Professor title in terms of originality, their standing at the international
platform and their contribution to science of publications. The committee of
professors is also asked to provide an evaluation of the candidate’s quality
in teaching, qualities of the thesis/theses supervised, contributions made through
laboratory and/or any other practical applications, services to the society,
as well as the candidate’s administrative competencies. The committee of
professors is expected to submit their report to the Rector’s Office no later
than one month. The Rector’s Office submits the candidate’s files as well as
the professor reports to the Academic Evaluation Committee (ADEK). After
having evaluated all reports, ADEK reaches its ultimate decision and sends it
to the Rector’s Office for approval. |
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20.11.2025 R.G.229 EK III A.E. 962 |
(4) |
In
accordance with Article (8)3, in the case of ADEK reaches a favorable
decision, the Rector’s Office shall notify the candidate and the relevant units and formally
announce that the candidate is entitled to receive the title of Professor. Where
ADEK’s decision is negative and is approved by the Rector’s Office, the Rector’s
Office shall notify the candidate of the decision together with its reasons.
If the Rector’s Office does not approve ADEK’s negative decision, the process
shall be reinitiated under the same procedure by a provisional ADEK composed
entirely of new members, with the exception of the Vice Rector responsible
for academic affairs, and the candidate shall be re-evaluated. The decision
rendered by the ADEK constituted in this manner shall be final. Where the
evaluation of the provisional ADEK is negative, the reasoned decision shall
be communicated to the candidate by the Rector’s Office. Where the decision
is positive, the Rector’s Office shall notify and announce to the candidate
and the relevant units that the candidate is entitled to be awarded the title
of Professor. |
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20.11.2025 R.G.229 EK III A.E. 962 |
(5) |
All
procedures specified above shall be finalized within a maximum period of six
months from the date of the candidate’s application. A candidate whose
application is rejected shall be entitled to reapply in the third academic
semester following the application period. |
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30.07.2021 R.G.167 EK III A.E. 561, 20.11.2025 R.G.229 EK III A.E. 962 |
(6) |
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20.11.2025 R.G.229 EK III A.E. 962 |
PART V ASSOCIATE
PROFESSOR TITLE |
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Application Requirements for the
Title of ‘Associate Professor’ 20.11.2025 R.G.229 EK III A.E. 962 |
9. |
(1) |
Following
conditions are sought from applicants in awarding the title of ‘Associate
Professor’: |
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(A) |
To
hold the title for the doctoral degree or a certificate demonstrating proficiency in
arts or medicine. |
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(B) |
To
be employed full-time at a university for a minimum of two years and to have
worked at the relevant field for a minimum of 3 years after receiving the
Doctoral degree. |
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(C) |
The
candidate must possess academic work
that complies with the Academic Evaluation Criteria specified in Article 6. |
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(D) |
For
the purposes of this Article, the title of ‘Assistant Professor’ or “Doctor
Faculty Member” refer to the title Assistant Professor conferred in
compliance with the Academic Evaluation Criteria of Eastern Mediterranean
University. |
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Method for Awarding the Title of ‘Associate Professor’ 20.11.2025 R.G.229 EK III A.E. 962 |
10. |
(1) |
Candidates
who meet the requirements of the conditions for application to the Associate Professorship,
shall apply to the Rector’s Office in October or
March with the documents listed below: |
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(A) |
Curriculum Vitae |
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(B) |
Document
certifying Doctoral degree and a summary of the doctoral thesis or,
Proficiency in Arts, or Specialization in Medical |
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(C) |
List of Publications |
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(D) |
Copies of scientific
publications |
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(E) |
Educational activities |
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(F) |
Copies of congress and
conference papers |
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(G) |
List
of research projects conducted and participated
in (if any) |
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(H) |
List of supervised
postgraduate thesis |
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(I) |
Information
and documentation regarding applied studies (if any) |
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(J) |
Contributions
made to the University administration and the Community (if
any) |
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(K) |
Copies
of other documents at may be included in the evaluation based on the Academic
Evaluation Criteria specified in Article 6 |
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(L) |
List of attributions
in publications |
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(M) |
English proficiency
certificate |
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30.07.2021 R.G.167 EK III A.E. 561, 20.11.2025 R.G.229 EK III A.E. 962 |
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All the documents specified above shall be
submitted to the Rector’s Office, either electronically or in print as 5
separate files. For the candidates who have submitted a complete list of
documents specified above, the Rector’s Office submits a copy of the files to
the relevant Department Head through Dean’s Office. The Department Head
evaluates the candidate’s application from a departmental perspective and
prepares and submits a report to the Dean’s Office. The Dean’s Office
prepares and submits a report to the Rector’s Office after having added their
own views. If the procedure related to the academic title is to be carried
out within one of the Vocational Schools or Schools of the University, the
Rector’s Office shall request a report from the relevant School Director
following a similar method. The Rector’s Office submits the candidate’s files
to ADEK together with the reports of the academic units. ADEK evaluates the
candidate in terms of the Academic Evaluation Criteria referred to in Article
6 and, taking into account the opinions of the academic units, decides
whether a scientific jury should be appointed for the candidate. Where the
decision is negative, ADEK returns the files to the Rector’s Office together
with its reasoned decision. Where the decision is positive, ADEK appoints a
scientific jury in the relevant field consisting of five principal and two
substitute professor members. All five principal and two substitute members
of the jury shall be professors from universities abroad. |
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20.11.2025 R.G.229 EK III A.E. 962 |
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(2) |
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Associate Professor Examination 20.11.2025 R.G.229 EK III A.E. 962 |
11. |
The
Rector’s Office has the ultimate responsibility in the convening and
functioning of the Scientific Jury. Scientific Jury evaluates and finalizes
the candidate’s application within three months following the candidate’s
application. The Jury evaluates the candidate in two stages. |
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20.11.2025 R.G.229 EK III A.E. 962 |
(1) |
Evaluation of the
Submitted Research: Prior
to the meeting, integrity of the research submitted by the candidate is
evaluated by the members of the Scientific Jury. During the evaluation, the
Jury assesses the relevancy and contribution of the documents/research to the
science as well as their uniqueness. Following their evaluation, the Jury
prepares a report. During the preparation of the report, priority is given to
research conducted after the candidate obtained his/her doctoral degree or
expertise in arts or medicine. The scientific jury, meeting in full quorum, shall
elect a chair from among its members and, following its assessment of the
pre-prepared reports, shall render a decision by majority vote as “favorable”
or “unfavorable”. The outcome shall be conveyed orally to the candidate and
reported to the Rector’s Office by means of a detailed record together with
the relevant reports. The scientific jury members shall submit the results of
the evaluation of the works to ADEK within one (1) month at the latest. |
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20.11.2025 R.G.229 EK III A.E. 962 |
(2) |
Interview: If
the Jury makes a favorable decision regarding the candidate’s application
during the evaluation phase, the candidate is called for an interview within ten
days. Based on the research/documents submitted by the candidate, her/his
views and knowledge are assessed. The Jury, then, render a decision by
majority vote as “favorable” or “unfavorable”. Where the decision is
unfavorable, it shall be notified orally to the candidate and submitted to
the Rector’s Office, with reasons, in the form of an official record. |
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20.11.2025 R.G.229 EK III A.E. 962 |
(3) |
The
decisions taken by the Scientific Jury is final and cannot be appealed
against. |
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20.11.2025 R.G.229 EK III A.E. 962 |
(4) |
In
the event of a favorable decision by the scientific jury, the Rector’s Office
shall communicate and publicly announce to the candidate and the relevant units
that the candidate has fulfilled the requirements for the award of the title
of Associate Professor. |
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Evaluation of the Associate Professor Examination 20.11.2025 R.G.229 EK III A.E. 962 |
12. |
(1) |
Where
the evaluation results in a negative outcome at any stage, the decision shall
be notified to the candidate by the Rector’s Office together with its
reasons. |
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30.07.2021 R.G.167 EK III A.E. 561, 20.11.2025 R.G.229 EK III A.E. 962 |
(2) |
All
procedures specified above shall be finalized within a maximum period of six
months from the date of the candidate’s application. A candidate whose
application is rejected shall be entitled to reapply in the third academic
semester following the semester in which the notification is issued. |
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20.11.2025 R.G.229 EK III A.E. 962 |
PART VI ASSISTANT
PROFESSOR TITLE |
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Application Requirements for the Title of ‘Assistant Professor’ 20.11.2025 R.G.229 EK III A.E. 962 |
13. |
The
following conditions are sought from candidates who are to apply for the
title of ‘Assistant Professor’: |
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(1) |
Document
certifying Doctoral degree or, Specialization in Medicine or Proficiency in
Arts |
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(2) |
To
have conducted academic work in accordance with the Academic Evaluation
Criteria specified in Article 6. |
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Method for Awarding the Title of ‘Assistant Professor’ 20.11.2025 R.G.229 EK III A.E. 962 |
14. |
(1) |
Candidates
who wish to be awarded with the ‘Assistant Professor’ title, shall apply to
the Rector’s Office in October or March with the documents listed below: |
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(A) |
Curriculum
Vitae |
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(B) |
Document
certifying Doctoral degree and a summary of the doctoral thesis or,
Proficiency in Arts, or Specialization in Medical |
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(C) |
English
proficiency certificate |
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(D) |
List
of publications (if any) |
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(E) |
Copies
of scientific publications |
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(F) |
Copies
of congress and conference papers |
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(G) |
Copies
of other documents at may be included in the evaluation based on the Academic
Evaluation Criteria specified in Article 6 |
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(H) |
List
of attributions in publications |
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30.07.2021 R.G.167 EK III A.E. 561, 20.11.2025 R.G.229 EK III A.E. 962 |
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All
the documents specified above shall be submitted to the Rector’s Office,
either electronically or in print as 4 separate files. |
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20.11.2025 R.G.229 EK III A.E. 962 |
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(2) |
Upon
obtaining the views of the Department Head, Dean appoints a jury consisting
of three academic staff members one of whom is the relevant Department Head.
The jury members can be appointed both within and outside the Eastern
Mediterranean University. The Dean’s Office has the ultimate responsibility
in the functioning of the Jury. The
Jury evaluates the application and the documents of the candidate, if
necessary, evaluates the seminars given by the candidate and finally reaches
to a “favorable” or “unfavorable” decision. The Dean’s Office is notified
about the decision in writing. The specified process
shall be finalized within a maximum period of three months. |
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20.11.2025 R.G.229 EK III A.E. 962 |
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(3) |
Faculty
Dean conveys the decision of the Jury as well as his/her views to the
Rector’s Office. The Rector’s Office submits all reports and files to the
ADEK who will come to a conclusion after making the necessary evaluation.
ADEK submits its decision to the Rector’s Office for approval. |
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20.11.2025 R.G.229 EK III A.E. 962 |
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(4) |
In
the event of a favorable decision by ADEK, the Rector’s Office shall
communicate and publicly announce to the candidate and the relevant units
that the candidate has fulfilled the requirements for the award of the title
of Assistant Professor. |
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20.11.2025 R.G.229 EK III A.E. 962 |
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(5) |
Where
the evaluation results in a negative outcome, the decision shall be notified
to the candidate by the Rector’s Office together with its reasons. |
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20.11.2025 R.G.229 EK III A.E. 962 |
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(6) |
In
cases where the procedure concerning the academic title is to be undertaken
within one of the University’s Schools or Higher Schools, the procedures set
out in paragraphs (2) and (3) shall be conducted by the School Director, who
shall act as the chair of the jury. |
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20.11.2025 R.G.229 EK III A.E. 962 |
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(7) |
All
procedures specified above shall be finalized within a maximum period of six
months from the date of the candidate’s application. A candidate whose application
is rejected shall be entitled to reapply in the third academic semester
following the semester in which the notification is issued. |
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PART VII
VISITING ACADEMIC
STAFF
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Visiting Academic Staff |
15. |
(1) |
In some special situations, some temporary
appointments can be made under the titles of “Visiting Assistant Professor”,
“Visiting Associate Professor”, or “Visiting Professor”. |
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(2) |
The method of appointment to the Visiting
Academic Staff position is made under the following circumstances: |
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(a) |
During the first appointment, the candidate not
fulfilling the criteria specified in Article 6. |
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(b) |
Titles obtained outside the Eastern
Mediterranean University not being equal to the titles specified
within the University. |
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(c) |
To aid the process of the employment of the
academic staff who are difficult to find in special fields to be brought to
the University under special conditions. |
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(d) |
A member of the academic staff who cannot
receive a scale increment for three consecutive years or who fails to fulfill
scale increment requirements can change his/her existing title to the
“visiting academic staff” title which is equivalent to the title
currently held. Such academic staff’s salary, however, is equal to the
salary of a lower academic title/rank. |
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(3) |
Appointments to “the visiting academic staff”
status are made upon the recommendation of the relevant dean or
director and approved by the Rector’s Office. |
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(4) |
The maximum duration of contractual period for
the visiting academic staff position is one year. Upon the recommendation of
the relevant dean or the director, the contract of the visiting academic
staff can be extended. |
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(5) |
Salary and other rights of each visiting
academic staff are determined by the Rector’s Office separately upon the
recommendation of the relevant dean or the director. Salary specified for the
relevant visiting academic staff can be more or less than the salaries of the
academic staff who have the same salary scale or at an equivalent rank. |
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(6) |
Members of the visiting academic staff who
fulfill the requirements specified in sections IV, V and VI, may be
appointed to main/normal staff positions without having to wait for their
contract to expire. |
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20.11.2025 R.G. 229 EK III A.E.961 |
PART VIII EQUIVALENCY OF THE TITLES |
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Equivalency of Academic Titles Obtain in Other Countries 20.11.2025 R.G.229 EK III A.E. 962 |
16. |
(1) |
For
faculty members to be appointed to Eastern Mediterranean University for the
first time, the compatibility and equivalence of the academic titles held at
their previous institutions with the EMU Academic Evaluation Criteria, and
accordingly the academic title to be used at the University, shall be
determined by ADEK. |
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(2) |
Applicants
who apply for external vacant positions and who, as a result of ADEK’s
compatibility and equivalence assessment, are determined to hold an academic
title higher than that required for the applied position shall be appointed
to the vacant position for which they applied. However, such individuals may
use at the University only the academic title determined by ADEK through its
compatibility and equivalence assessment. |
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20.11.2025 R.G. 229 EK III A.E.961 |
PART IX FINAL PROVISIONS |
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Executive Power |
17. |
This by-law is executed by the Eastern
Mediterranean University Board of Trustees. |
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11.04.2000 R.G.44 EK III A.E. 203 |
18. |
As
soon as these regulations come into effect, former “Eastern Mediterranean
University Academic Staff Title By-law” (reference number: 363/1991) is
repealed. |
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Coming into Force |
19. |
This Regulation comes into
force following its publication in the Official Gazette. |